Release v2.22 - New Features & Fixes

Modified on Wed, 19 Apr 2023 at 07:34 AM

With this release, Centime has enabled its Manage Payables solution to offer an improved user experience in invoice and payment processing by introducing new features such as in-app notifications and duplicate invoice flagging.


New features in this release:

I. Invoices identified as duplicates will be flagged by the duplicate identifier in the Manage Payables solution.

II. Users will receive in-app notifications when an invoice payment or invoice payment posting fails.

III. In the Cash Flow Forecast solution, users can select between daily, weekly, or monthly intervals to view their forecast in the cash flow table, cash flow bar, and the cash flow waterfall graph views.


CONTENTS


Feature 1: Flagging duplicate invoices

Solution: Manage payables


Details:

For ease of maintaining accurate financial records, invoices identified as duplicates will be flagged by the duplicate identifier in the Manage Payables solution.

  1. When an uploaded or emailed invoice document is identified as a duplicate, then the duplicate icon is shown to flag the invoice as duplicate. 

  2. Only uploaded invoices with the status 'Needs review' can be marked as duplicates. All uploaded or emailed invoices are checked against other existing invoices in the 'Document', 'Unpaid invoices', and 'Paid invoices' tabs of the Manage Payables solution.

  3. For an invoice flagged as duplicate, the user can either delete the invoice or can modify the details to rectify the duplication flag.

  4. The user can hover over the icon to determine the reason for a duplication flag. The reason for the invoice duplication flag and corresponding display message is as follows:


Reason for duplication flag

Message

Supplier and invoice number combination already exists

Invoice with same number already exists

Duplicate identified because of Supplier, invoice amount, invoice date combination

Invoice with same invoice date and amount already exists


Permissions needed to access this feature:


Permissions in

Permissions title

Manage Payables

Upload, process and code documents


Feature 2: Notifications for invoice payment or payment posting failures

Solution: Manage Payables


Details: 

To enable the users in taking prompt actions, users will receive in-app notifications when an invoice payment or invoice payment posting fails

  1. Centime will send users additional notifications when:

    1. Invoice payments fail

    2. Invoice payment posting to General Ledger fails

  2. The user will receive an in-app notification and an email when a failure is encountered while making invoice payments. The CTA for these will be ‘Review’ which will redirect the user to the ‘Unpaid invoices’ tab.


  1. The user will receive an in-app notification when a failure is encountered while posting an invoice payment to General Ledger. On clicking the notification, the user will be redirected to the ‘Post’ action in the ‘Paid invoices’ tab to try again.


Permissions needed to access this feature:


Notification

Solution

Permissions title

Invoice payment failure

Manage Payables

Schedule payments and manage the AP workflow (recall, mark paid, post)

Invoice payment posting failure

Manage Payables

Schedule payments and manage the AP workflow (recall, mark paid, post)


Feature 3: Addition of daily, weekly, and monthly intervals in CFF

Solution: Cash Flow Forecast


Details:

In the Cash Flow Forecast solution, users can select between daily, weekly, or monthly intervals to view their forecast in the cash flow table, cash flow bar, and the cash flow waterfall graph views.

  1. Users can now analyze their cash position at greater granularity by viewing their cash flow forecast in their preferred view at a daily, weekly, or monthly level.


  1. Users can select these intervals for the Cash flow table. Cashflow bar and cashflow waterfall graphs.

  2. For daily views, users will be able to see the last two days and the next 182 days' of data.

  3. For weekly views, users will be able to see two weeks of historical data and the next 26 weeks of weekly data.

  4. For monthly views, users will be able to see two months of historical data and the next 6 months of monthly data.

  5. When no interval is selected, the default interval will be weekly.


Permissions needed to access this feature:


Solution

Permissions title

Monitor Cash and Forecast Cash Flows

Upload, process and code documents


Fixes for R2.22

  1. In the Manage Payables solution, when an invoice is successfully posted to General Ledger, the invoice document uploaded or emailed to Centime will be posted as well, to maintain accuracy and consistency.

  2. In the Manage Payables solution, all General Ledger accounts are now being made available to the users when they try to modify or create an invoice approval policy. This includes Expense and Other expense accounts. 


If you want to know more about this release, please contact our Customer Success team at cs@centime.com. 

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