Duplicate Invoices

Modified on Thu, 26 Oct 2023 at 10:26 AM

Summary: This article reviews what happens when Centime receives a duplicate invoice submission.

Payables Permissions: Upload process and code documents 

Identifying Duplicates:

When an invoice document is captured in Centime, we cross-reference it against any existing invoices in the Documents, Unpaid Invoices, and Paid Invoices tabs. This is to ensure accurate financial records and also ensures none of your suppliers get paid twice. 

Documents edited by Invoice approvers will also be checked for duplicates after the modification.

Only uploaded invoices with the status 'Needs review' can be marked as duplicates.

Centime flags the newer invoice as a duplicate by displaying the duplicate icon next to that invoice and shows a duplicate reason as hover text. 

Reason for duplicate flagMessage
Supplier and invoice number combination already existsInvoice with same number already exists

Duplicate identified because the Supplier, invoice amount, invoice date combination already exist

Invoice with same invoice date and amount already exists

To resolve duplicates, either delete the invoice or modify the details of the invoice document.

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