Approve or Reject Payments

Summary: Reviews how to approve or reject payments 

Payables Permissions: User must either be a limited access payment approver user or a full access user with Approve payments or Reject payments permissions.

Article Contains

• Overview
• Approve a payment
• Reject a payment

Overview

When a payment needs to be made, the AP manager will schedule the payment and if the payment policy is triggered, payment approvers will receive email notification alerting them that they need to take action on an invoice payment by logging into Centime and approving or rejecting the payment.

Approve a payment

To approve a payment, payment approvers should:

1. Click the Approve action
2. Select the invoices they want to approve 
3. Click Confirm

On the next screen you'll have the opportunity to review the invoices before confirming a final time.  

Once you click confirm, the payment will process on the payment date specified. Once the payment processes, the invoice will be closed out in Centime and in your General Ledger.

Reject a payment

To reject a payment, payment approvers should:

1. Click the Reject action
2. Select the invoices they want to reject
3. Click Confirm

On the next screen you'll have the opportunity to select a rejection reason before confirming.

Once you click Confirm, the AP Manager will see it back in their queue with a rejected status and reason (if provided) and be able to take action on the payment before resubmitting it for approval.